Find and Replace Text

In Word, you can search a document and replace with other text. The searching and replacing processes are explained below:


The process of searching or finding a specified text in the document is called finding text. In Microsoft Word, it is performed with the "Find" command. To apply the "Find" command in Microsoft Word, choose one of the following.

• Select Find command from Home tab, or press Ctrl+F shortcut key.
• Enter the text you want to search in the document. It may consist of single character, word, punctuation marks, special characters etc.
• Click Find Next button of dialog box to search the given text. If the specified text is found, it appears in the document as selected/highlighted. The Find and Replace dialog box again appears. Click Find Next button of dialog box to search for the next occurrence of the text in the document.
• Click Cancel button of dialog box to stop the search process.

The process of finding text in the current document and replacing it with another one is called Replacing Text. In Microsoft Word, it is performed with Replace command. To apply Replace command in Microsoft Word, choose one of the following.

• Select Replace command from Home tab, or Press Ctrl+H shortcut key.
• In the Find box enter the text you want to search.
• In the Replace box enter the text you want to replace it with.
• Click Replace button to replace each occurrence one by one. In case you want to skip an occurrence click the Find Next button to jump to the next occurrence or you can Replace All. This will replace ALL the selected words in the document.